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Ellipsis and Em Dash

Ellipsis & Em Dash Usage Guide

Ellipsis (…)

  • An ellipsis (…) indicates a trailing off at the end of a statement.
  • Use sparingly—only when a speaker intentionally leaves their thought incomplete.
  • Example:
    • I thought we were going to…

Em Dash (—)

  • An em dash (—) signifies a break in thought, interruptions, or abrupt changes in speech.
  • Do not insert spaces before or after the em dash.

1. Indicating a Break in Thought

Use an em dash to show a sudden shift in a speaker’s sentence.

Examples:

  • They tried bribing and even demanding cooperation from their staff—all of whom were swamped with other work—before they gave up and wrote the report themselves.
  • After they wrote the report, they discovered—actually, they weren’t able to complete it for several months.

2. Handling Speaker Interruptions

If one speaker interrupts another, follow these rules:

  • Use an em dash (—) at the point of interruption.
  • When the first speaker resumes speaking after being interrupted, start their sentence with a hyphen (-) followed by a space, and do not capitalize the first word.

Example:

Interviewee: What I was saying is that—

Interviewer: Let’s move to the next topic.

Interviewee: -it’s not a good idea to promote.

3. Handling Multiple Interruptions (Crosstalk) in Non-Strict Verbatim

When multiple interruptions occur, minimize breaks for better readability.

  • Short interruptions should be combined into a more concise and readable format.

Example:

Spoken:
Typed as:
Interviewee: Can I say that—Interviewee: That’s— Interviewee: -I don’t— Interviewee: -not— Interviewee: -agree? Interviewee: -what I said.
Interviewee: Can I say that I don't agree? Interviewee: That’s not what I said.

4. Handling Mid-Sentence Recordings

  • If a recording begins in the middle of a sentence, use an em dash (—) at the start of the paragraph to show that speech was cut off.
  • Do not use an ellipsis (…) in this case.

Example:

  • Correct:—and that’s when we realized it wasn’t going to work.
  • Incorrect:…and that’s when we realized it wasn’t going to work.
đź’˝How to Format Em Dashes in Microsoft Word